Councillor David Roenfeldt

Confirmation of Minutes

Ordinary Council Meeting - 21 August 2025

1 Mayoral Minute - Vale Wiliam Arthur (Bill) Henningham Jr. PSM

It is with sadness that I note the passing of William Henningham, known to many as Bill, on 12
August 2025.

William Arthur Henningham Jr. was born with local government in his DNA. His father, William
Henningham Snr, served on Lane Cove Council for ten years and the Greenwich Community
Association (formerly known as the Greenwich Progress Association) was founded in 1944 in the
home of Bill’s parents.

Bill was elected to Lane Cove Council in April 1976 and continued as an elected representative
until September 1983, serving as Mayor for four years from 1977.

2 Lane Cove Camp: Drag Community Grant for Pride and Mardi Gras

Why should Sydney’s Eastern Suburbs have all the fun? This motion proposes a one-off
community grant program for Lane Cove hospitality venues to add sequins and sparkle with a
professional drag entertainer – during Pride Month (June) and/or the Sydney Gay and Lesbian
Mardi Gras Festival period (13 February – 1 March 2026).

Drag bingo and bowls? A café with a little cabaret? A Bollywood lip-syncing extravaganza, or
maybe an ice cream server dishing up double scoops with double entendres
Far from frivolous, this motion aims to boost local business and align with Council's Social
Inclusion Strategy.

Drag is an internationally recognised art form that combines theatre, fashion, music and humour.
Above all, drag thrives on community participation and is the most fabulous fun way to send a clear
message: everyone is welcome here.

3 Extend Lane Cove Library Opening Hours

This Notice of Motion seeks Council to consider an initiative of extending library opening hours at
the next Corporate Planning Weekend and as part of the 2026/27 Budget preparation process to
extend the current Lane Cove Library hours on Friday, Saturday, and Sunday until 7:00pm for a
trial period of six months.

4 Election of Deputy Mayor

The purpose of this report is to consider the election of a Councillor to the office of Deputy Mayor
for a term ending September 2026.

5 SEP 2025 Update - Lane Cove Sport and Recreation Project

The purpose of this report is to provide an update on the construction status of the Galuwa
Recreation Centre (formerly known as Lane Cove Sport and Recreation Facility) and to seek
Council approval to a reforecast of the project budget by 1.85% from the previously approved
$81M to $82.5M.

The Galuwa Recreation Centre project is nearing practical completion, which is currently forecast
for November 2025. While construction progress remains positive, previously identified risks
associated with the project, particularly latent conditions, continue to impact the project budget.
The primary risk at this stage of the project is surplus spoil management and site remediation,
however with earthworks reaching completion, the associated costs and quantities of soil that have
been required to be removed from the site are known, and a budget variance will be required to
accommodate these additional costs.

The additional costs will exceed the approved budget of $81M by approximately $1M, representing
a 1.23% variation to the approved project budget, thus bringing the construction project to
approximately $82M.

In addition to the additional construction related costs, there are a number of other works in
progress that can be referred to a ‘precinct wide works’. These works include items such as the
signalised intersection, practice putting green and golf course (including the upgrades to the first
tee), general signage, consultants, and it is recommended that a further allowance of $500,000 be
allocated to these works for contingency purposes.

The addition of this contingency amount for ‘precinct wide works’ would result in an overall budget
increase to approximately $82.5M representing a 1.85% increase over the approved $81M budget.

6 Proposed Voluntary Planning Agreement for 2-4 Pacific Highway, St Leonards

The purpose of this report is to seek Council’s endorsement to publicly exhibit a draft Planning
Agreement for 2-4 Pacific Highway St Leonards.

Council has received an offer to enter into a Planning Agreement with JCDecaux (the Proponent).
The Offer (AT-1) comprises a monetary contribution for local works or projects at Council’s
discretion and, a share of advertising time on the sign, at no charge to Council. First payment of
the monetary contribution will be made at Practical Completion of the proposed LED Billboard
upgrade.

A Development Application (DA) has been prepared but not submitted for an upgraded LEP
Billboard at 2-4 Pacific Highway, St Leonards. Upon submission and pending Council’s
endorsement of the Draf VPA, both will be publicly exhibited concurrently.

Senior Council staff have considered the Offer and determined there is a public benefit arising that
includes financial and social benefit to Council and the broader community. A draft Planning
Agreement (PA) has been prepared and is now presented to Council for consideration (AT-2).

If Council agrees, the draft PA and supporting documentation will be publicly exhibited in
accordance with statutory requirements (28 days) with the outcomes of the community consultation
reported to Council.

7 New Model Code of Meeting Practice 2025

The NSW Office of Local Government released a new Model Code of Meeting Practice for Local
Councils in NSW on Friday 29 August 2025, (NSW OLG Circular 25-20). The new 2025 Model
Meeting Code has been published in the Government Gazette and is expected to be prescribed
under the Local Government (General) Regulation 2021 (the Regulation) shortly.

The new Model Code of Meeting Practice comprises mandatory and non-mandatory provisions.
Councils must adopt a Code of Meeting Practice that incorporates the mandatory provisions of the
Model Code of Meeting Practice no later than 31 December 2025.

This report recommends that the Lane Cove Council Draft Code of Meeting Practice which has
been developed with regards to the new Model Code, be adopted for community consultation and
that a further report addressing any submissions received and any proposed amendments to the
Draft Code, be received by Council following the consultation period.

8 Establishment of a Performance Review Panel - General Manager

The purpose of this report is to appoint a Performance Review Panel to review the performance of
the recently appointed General Manager (GM), and to delegate to the panel the performance
management of the GM having regard to the guidelines issued by the Office of Local Government,
Department of Planning and Environment (2022).
(AT-1).

9 2025 Local Government NSW Conference Motions

The purpose of this report is to recommend motions to submit to the Local Government NSW
(LGNSW) annual conference to be held Sunday 23 November to Tuesday 25 November 2025.

1. Electoral Campaign Reform for Local Governments

2. Mandatory Working with Children Checks (WWCC) for Elected Councillors (and MPs) in NSW

3. Supporting people seeking asylum within our communities

4. Early Childhood Education Reforms

10 Draft - Policy - Council Policy Framework

This report outlines the purpose, structure, and application of Council’s Policy Framework and
seeks adoption by Council of the Policy Framework.

The framework establishes a hierarchy for Council policies, Management Directives, and
Guidelines, ensuring consistency, transparency, and accountability in Council’s decision-making
and operations.

Each document type serves a distinct role, ranging from strategic direction to operational guidance,
with clear requirements for approval, review, and publication.

11 Audit, Risk & Improvement Committee Confirmed Minutes - 25 March 2025

The purpose of this report is to provide the confirmed minutes of the Audit, Risk and Improvement
Committee (ARIC) meeting held on 25 March 2025.

12 Asphalt 2027 – NSROC Tender for Road Surfacing, Patching and Associated
Works

Northern Sydney Regional Organisation of Councils (NSROC), on behalf of its member councils,
invited tenders for the Road Surfacing, Patching and Associated Works Contract to engage
suitably qualified contractors and ensure best value for money.

The following service providers are recommended for appointment to panels A, B and C to deliver
the specified services in accordance with the technical specifications outlined in the tender:

• Panel A, for Reconstruction/Re-sheeting works: NSW Building & Civil Pty Ltd, Fulton
Hogan, Bitupave Ltd T/A NSW Boral Asphalt, Downer EDI, Convil Group, All Pavement
Solutions/Bernipave Road Solutions, Stateline Asphalt Pty Ltd, NA Group, State Asphalt
Services Pty Ltd, Resco Civil Pty Ltd, and ANJ Asphalt.

• Panel B, for Patching/Heavy Patching works: NSW Building & Civil Pty Ltd, Stateline
Asphalt Pty Ltd, Fulton Hogan, Convil Group, All Pavement Solutions/Bernipave Road
Solutions, State Asphalt Services Pty Ltd, ANJ Asphalt, NA Group, Roadworx Group Pty
Ltd, Downer EDI, JM Schembri, Planet Civil Pty Ltd, Bitupave Ltd T/A NSW Boral Asphalt,
Optimal Civil, Fenworx, and Resco Civil Pty Ltd.

• Panel C, for Specialist Services: RPQ Spray Seal Pty. Ltd., SuperSealing and both of
which are also appointed under Panels A and B.

13 Managing abandoned watercraft in Dunois Reserve, Longueville 

The purpose of this report is to provide the outcome of community consultation related to the
Dunois Reserve and Waterfront and to seek endorsement for next steps for implementation of the
project.

The aim of community consultation was to gauge community perception of the condition and
utilisation of Dunois Reserve and Waterfront. Strong support (82% of responses) has been
received for the installation of dinghy racks to address cluttered and abandoned watercraft that
damage sensitive mangrove and saltmarsh habitats.

Given the strong community support for the introduction of storage racks at this location, a concept
design for storage racks will be developed, identifying potential locations for the racks, prior to a
second stage of public engagement commencing. This will ensure the final solution balances
environmental protection, recreation, and community needs. The final proposal, following public
consultation will be reported back to Council for adoption.

14 Car Share Policy 2025

Car sharing is a recognised sustainable transport option that supports reduced private vehicle
ownership, lower greenhouse gas emissions, and is a more efficient use of urban parking
resources. The Car Share Policy provides the framework for managing dedicated car share
parking spaces in a fair and equitable manner, balancing the needs of car share operators with
competing parking demands.

Council resolved at the 19 June 2025 Council meeting to place the draft Car Share Policy on public
exhibition. The exhibition ran for a period of 6 weeks from 9 July to 18 August 2025. A total of 9
submissions were received during the exhibition, including feedback from 2 car share operators
and 7 residents of Lane Cove.

The consultation highlighted strong overall support for car sharing as a transport option, while
views on specific provisions, such as the proposed 4-day booking limit and 5% street allocation
cap, were mixed.

Key amendments to the final Policy arising from the public consultation and further engagement
include:
• Removal of the proposed 4-day booking limit, consistent with operator feedback and
industry practice.
• Strengthened operator obligations, including mandatory quarterly reporting, minimum
ANCAP safety standards, and improved environmental performance.
• Extension of the review cycle for dedicated spaces from one year to two years, providing
greater certainty for operators.
• Removal of administrative and financial burdens on operators, including the requirement for
Council-issued permits and the cost of space removals.

Overall, the draft Car Share Policy 2025 strengthens the governance framework, responds to
community and operator feedback, and ensures the Local Government Area (LGA) is well
positioned to support sustainable, shared mobility.

The Policy is recommended for adoption, with implementation to be supported by the development
of a new pricing structure and further collaboration with operators on the rollout of new spaces.

15 Council Snapshot August 2025

Attached for the information of Councillors is a review of Council’s recent activities.

This Snapshot report provides a summary of the operations of each Division within Council for
August 2025 at AT-1.

Included at AT-2 is Council’s Resolution Tracker showing the progress of Council’s resolutions.