The next Ordinary Council Meeting of Lane Cove Council is this THURSDAY 19th June at 7.00 pm. It is important to note that the Public Forum is part of the same meeting immediately prior to Council Business. It will be both in person and webcast via ZOOM from the Council Chambers. CLICK HERE for more information.
Confirmation of Minutes
Ordinary Council Meeting - 22 May 2025
1 Notice of Motion - Electoral Campaign Reform for Local Governments: Review and Response to the Conduct of the 2025 Federal Election
The need for electoral campaigning reform for Local Governments in response to the conduct of the 2025 Federal Election.
2 Lane Cove Sport and Recreation Centre - Request for Tender - Facility Operation and Management (excluding food, beverage, and events)
Council called for tenders in accordance with Council’s Tender and Quotation Procedure for the provision of Facility Operation and Management (the Services) at the Lane Cove Sport and Recreation Centre (LCSRC). The Open Request for Tender (RFT) to procure the Services was made via Vendor Panel on 4 February and closed on 1 April 2025 for which, Council received eight (8) conforming tender responses. The Services are to be provided under a five (5) year lease with Council’s option to renew for a period of five (5) years. A draft Agreement for Lease (AFL) and Lease were included in the Request for Tender documents. Council’s procurement process for the Services was overseen by Independent Probity Advisor, Noble Shore.
This report provides details on the tender process conducted and recommends Sydney Sports Management Group Pty Ltd (SSMG) as the preferred tenderer. In so doing, Council delegates authority to the General Manager to enter into negotiations with SSMG with a view to awarding a contract for the Services.
A Confidential Memorandum has been circulated separately to Councillors (available on the HUB) detailing the prices submitted by each tenderer, how each of the weighted criteria was assessed, a Tender Evaluation Report signed-off by the Tender Evaluation Panel (TEP), and a Probity Report prepared by Noble Shore.
Council staff have prepared a separate Request for Tender Report for the provision of Operation and Management for Food, Beverage, and Events at LCSRC that should be read in conjunction with this Report. Therein, is the inclusion of “Next Procurement Steps” due to both Tenders now reaching their natural conclusion.
3 Lane Cove Sport and Recreation Centre - Request for Tender - Operation and Management of Food, Beverage, and Events
Council called for Tenders in accordance with Council’s Tender and Quotation Procedure for the provision of Operation and Management for Food, Beverage, and Events (the Services) at the Lane Cove Sport and Recreation Centre (LCSRC). The Selective Request for Tender to procure the Services was made via Vendor Panel on 14 April and closed on 15 May 2025 for which, Council received one (1) conforming and one (1) non-conforming tender response. The Services are to be provided under a ten (10) year lease with a further two (2) by five (5) year options, a draft Agreement for Lease (AFL) and Lease were included in the Request for Tender documents.
This report provides details on the selective tender process conducted and recommends that Council reject the tender responses received and enter negotiations and finalise terms to operate and manage food, beverage, and events (FB&E) with the preferred supplier for LCSRC Facility Operation and Management. Further, this Report outlines “Next Procurement Steps” due to both Tenders now reaching their natural conclusion.
A Confidential Memorandum has been circulated separately to Councilors detailing the commercial aspects of the one (1) conforming tender response, how each of the weighted criteria was assessed, a Tender Evaluation Report signed-off by the Tender Evaluation Panel (TEP), and the Probity Report prepared by Noble Shore.
4 St Leonards South - Review of Section 7.11 Contributions
This report is to advise Council the Section 7.11 Plan for St Leonards South is due for review by the Independent Pricing and Regulatory Tribunal (IPART). The plan has since been updated with revised costs based on works that have already been completed by Council.
This includes revising the land acquisition rates, drainage works, and some landscaping works.
After initial discussions with both IPART and the Department of Planning, Housing, & Infrastructure they have advised that because the open space rates are changing the draft must be publicly exhibited before being submitted to IPART for review. This report seeks approval to publicly exhibit the draft plan for comment.
5 Community Consultation Results - Revised Draft Community Strategic Plan 2035
The Revised Draft Community Strategic Plan has been the subject of extensive community consultation since February 2025.
This report presents a summary of the feedback received from the second round of community consultation regarding the Revised Community Strategic Plan. Councillors will recall the first round of community consultation yielded responses from more than 850 local residents from the Lane Cove local government area. The Revised Draft Community Strategic Plan is submitted for Council’s consideration and adoption.
6 Community Consultation Results - Draft 2025/26 Budget, Draft Fees and Charges, Draft Delivery Program and Operational Plan, Draft Resourcing Strategy and Associated Resource Plans
This report provides consideration of submissions received as a result of the public exhibition of Council’s Draft 2025/26 Budget, Draft Fees and Charges, Draft Delivery Program and Operational Plan, Draft Resourcing Strategy and associated Resource Plans. Council approved the exhibition of the draft documents at its meeting of 24 April 2025 and the public exhibition period closed on 6 June 2025.
A total of twenty-eight (28) submissions were received (26 written, 2 online), noting that nineteen (19) of them were the same as Submission 1 outlined in the table below (which was received both online and in writing) and a further submission fully endorsing Submission 1. There were eight (8) different submissions received. A summary of matters raised in the submissions is listed in the report. Some refinements have been made to the suite of Draft Plans to reflect matters either raised in submissions or information that has come to light during the public exhibition period that necessitates minor changes to the Draft Plans.
7 Community Consultation Results - Draft Social Inclusion Strategy
This report provides feedback on the exhibition of the Draft Social Inclusion Strategy and recommends Lane Cove Council’s first Social Inclusion Strategy be formally adopted.
8 Community Consultation Results - Draft Gambling Harm Minimisation Policy
This report provides consideration of the results following consultation in relation to Council’s Revised Draft Gambling Harm Minimisation Policy. Council approved the exhibition of the draft policy at its March meeting with consultation closing at the end of May.
Feedback indicates strong community support for the policy’s intent, along with constructive suggestions for strengthening Council’s leadership in this area. A submission from the Longueville Sporting Club and a number of its members expressed concern over the policy’s implications for club operations and questioned the evidence base for local harm. This report summarises the key themes in the feedback and recommends adoption of the policy.
9 Community Consultation Results - Councillor Meetings with Registered Lobbyists and Property Developers Policy
At the 24 April 2025 Ordinary Council meeting, Council resolved to consult with the community on its Draft Councillor Meetings with Registered Lobbyists and Property Developers Policy, Council. Resolution 88/25.
This report advises that as a result of the 28 day public consultation period Council received no written submissions.
It recommends that the Draft Councillor Meetings with Registered Lobbyists and Property Developers Policy be adopted by Council, as attached to this report (AT-1).
10 Proposed Notification Process for Removal of Trees and Significant Vegetation on Council Land
This report responds to an earlier Council resolution relating to the provision of information to the community when the removal and pruning of trees or significant vegetation is undertaken by or on behalf of Council on land owned or managed by Council.
Recommendations are provided to ensure that the community is advised of proposed removal of trees or significant vegetation including the reasons for proposed removal along with the details of any proposed replacement plantings that are carried out on all land owned or managed by Council (including Crown land).
11 Local Planning Panel Expert Panel Member
The purpose of this report is to advise Council of the resignation of one of the expert Local Planning Panel (LPP) members and to consider the appointment of a replacement.
12 Policy Update - Councillor and Staff Interaction Policy
Council committed to review the Councillor and Staff Interaction Policy to identify any improvements following the initial implementation of this new policy.
This report summarises minor changes to the policy, recommends the introduction of Councillor and Staff Interaction Guidelines and identifies the Key Performance Indicators (KPIs) for reporting.
13 Policy Review - Car Share Policy 2025
This report seeks Council’s endorsement to place the revised Car Share Policy (POL-OSUS-01) on public exhibition for community feedback.
The 2025 review of the Policy introduces a key new provision that limits the maximum allocation of car share spaces to no more than 5% of available on-street parking on any single street or length of road. The Policy has also undergone an update to the list of operator obligations to improve clarity and implementation. Informal engagement with car share operators, including GoGet and Flexicar, has been undertaken, and their feedback has been incorporated into this draft.
14 Policy Review - Events Management Policy
This report presents the revised Events Management Policy for consultation, reflecting updated requirements relating to child safety, political advertising, vendor management, cultural sensitivity, and risk mitigation.
These amendments ensure alignment with legislative obligations, community expectations, and Council’s strategic objectives in the delivery of public events.
15 Traffic Committee - Tuesday, 20 May 2025
Agenda Items were as follows:
1. Traffic Committee Meeting Confirmation of Minutes - 18 March 2025
2. Richardson St West, Lane Cove - Extension of No Stopping Zone
3. Tantallon Road, Lane Cove - Installation of ‘No parking – vehicles under 6m excepted – at all times’
4. Berry Road, St Leonards - Change the Existing Accessible Parking Space to a 3P Accessible Parking Zone
5. Regulatory Signposting and Linemarking
6. Merinda Street, Lane Cove - Extension Of ‘No Parking’ Zone
7. St Leonards Precinct – Traffic and Safety Concerns
8. St Ignatius College, Riverview - Temporary One-Way Traffic.
14 Council Snapshot May 2025
Attached for the information of Councillors is a review of Council’s recent activities.
This Snapshot report provides a summary of the operations of each Division within Council for May 2025 at AT-1.
Included at AT-2 is Council’s Resolution Tracker showing the progress of Council’s resolutions. This includes an update on the revised timing for the report on the 2-10 Finlayson Street VPA which was otherwise due in June 2025. It is anticipated this will be reported to the July 2025 meeting.