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PUBLIC FORUM
Members of the public may address the Council Meeting on any issue for 3 minutes.
CONFIRMATION OF MINUTES
1. ORDINARY COUNCIL MEETING - 19 OCTOBER 2023
MAYORAL MINUTES
2. MAYORAL MINUTE - DA PROCESSING TIMES
That Council notes the performance of its Planning team achieving the second fastest DA
processing times in Sydney in FY 2022/23 and the fastest in Sydney for the year to date and
congratulates the staff on this significant achievement.
ORDERS OF THE DAY
NOTICES OF MOTION
3. NOTICE OF MOTION - SUPPORT FOR EARLY CHILDHOOD EDUCATION IN THE LOCAL GOVERNMENT SECTOR
This Notice of Motion was considered at the September Council meeting and Councill resolved that
the Motion be deferred to the November 2023 Council Meeting.
A motion to show support for early childhood educators working in the local government sector,
currently seeking better pay and conditions.
4. NOTICE OF MOTION - HOWARTH ROAD PARKING ISSUES
A motion to begin consultation to help address the lack of resident parking on Howarth Road in
Lane Cove North.
5. NOTICE OF MOTION - AFFIRMATION OF COMMITMENT TO RECONCILIATION
A motion to affirm support for constitutional recognition for Aboriginal and Torres Strait Islander
peoples and to prioritise Council strategies and actions to walking with Aboriginal and Torres Strait
Islander peoples for a better future as outlined in the Uluru Statement from the Heart.
6. NOTICE OF MOTION - SPORT & RECREATION FACILITY PROJECT - REPORTING TO COUNCIL AND COMMUNITY
A motion to implement reporting to Councillors and the community on key elements, costs and
decisions in relation to the Sport and Recreation Facility project.
7. NOTICE OF MOTION - DEFERRAL OF COUNCIL DECISION ON PARTIAL CLOSURE OF CANBERRA AVENUE
A motion to defer Council’s consideration of Traffic Committee recommendations (if any) in respect
of the partial closure of Canberra Avenue until receipt by Council of a report on the status of the
closure in the light of the Approval issued on 30 August 2023 to Top Spring under Section 138 of
the Roads Act 1993 for works that includes demolition and earthworks on the portion of Canberra
Avenue proposed for closure.
8. NOTICE OF MOTION - COUNCIL COMPLIANCE
A motion to request a service level review of council compliance to determine if additional
resourcing is required.
OFFICER REPORTS FOR DETERMINATION
9. PRESENTATION OF AUDITED ANNUAL FINANCIAL STATEMENTS - YEAR ENDED 30 JUNE 2023
Following completion of the audit, Council’s Annual Financial Statements for the year ended 30
June 2023, together with the Auditors Report, are presented to Council. It is recommended that the
report be received and noted.
10. PROPOSED SALE OF DRAINAGE RESERVE- MORRICE STREET AND TAMBOURINE BAY ROAD - FOLLOW UP REPORT
Council considered a report at the October 2023 Meeting (AT-1) on the proposed sale of a
Drainage Reserve between rear-facing properties on Morrice St and Tambourine Bay Road.
Council resolved that:-
“Consideration of the matter be deferred to the November Ordinary Council Meeting with a
report for that meeting to address the matters raised during the October Council Meeting.
This report addresses the address the matters raised during the October Council Meeting and
reaffirms the recommendation to the original report to proceed with a sale process for adjoining
owners.
This report addresses the address the matters raised during the October Council Meeting and
reaffirms the recommendation to the original report.
11. SPORT AND RECREATION FACILITY - MANAGEMENT AND OPERATING MODEL
The Lane Cove Sport and Recreation Centre (LCRSC) project is due for completion in late-2025,
well in advance of this date Council must establish the most appropriate management and
operating model for the LCSRC. The cornerstone of such a determination, is striking the balance
between Council maintaining all operational risks and costs versus contracting out to de-risk
operational impacts on Council. This Report recommends that Council undertake a tender process
to contract out operation of the facility with the Bistro and Golf Course Management offered as
separate components, due to their specialised nature.
The key reasons outlined in the report for contracting out are based on Council’s organisation
scale, capacity and risk profile. In summary, Council’s relatively small scale, (4th smallest in the
Metropolitan area), lack of management, financial resources and human resources to operate what
is a unique and complex facility with a diverse mix of activities, and the potential risk to maintaining
Council’s overall financial sustainability, are best served by the contracting out model. To ensure
the community’s use needs are fully understood it is recommended Council undertake a process
with potential community users of the facility to understand their proposed utilisation rates of the
facility, prior to the acceptance of any tender.
12. GREENWICH BATHS LEASE ARRANGEMENTS - COMMUNITY CONSULTATION OUTCOMES
Council considered a report Greenwich Baths Lease Arrangements (AT-1) at the September 2023
Meeting which recommended that Council enter into a new lease with the incumbent tenant and
operator, Bluefit Pty Ltd (Bluefit). Council resolved that:-
“1.The report be received and noted;
2. Council defers a decision on this matter;
3. Council undertake community consultation with the intent of this consultation being to provide
community members with an opportunity to outline their views as to the future operation of
Greenwich Baths to include Option 1, 2 and an opportunity to outline alternative options;
4. Council receives a report at its November meeting on the outcome of this consultation and
recommendations as to the future operation of the Baths; and
5. Pending Council’s decision as to the future operation of the Baths, the Baths continue to
operate in holdover mode under the current lease as per Option 1 outlined in the Council report.
This report details the Community Consultation outcomes and recommends that Council enter into
a 5-year lease with Bluefit under management and operation model “Option 1”.
13. DRAFT SWIMMING POOL INSPECTION PROGRAM
The Swimming Pools Act 1992 and Swimming Pools Regulation 2018 is the legislation relating to
the requirements for swimming pools in NSW.
The Act and regulation require that all Councils develop and adopt a program for the inspection of
swimming pools in its area. This report proposes that Council endorse the draft program and place
it on public exhibition in accordance with its Community Consultation Policy.
The key responsibilities for Council in relation to pool safety are;
• Adopt an inspection program
• Carry out mandatory inspections of for pools situated on land used for tourist and visitor
accommodation, residential flat buildings and properties containing more than two dwellings
every three years
• Issue compliance and/or non-compliance certificates
• Investigate complaints regarding breaches of the act
• Advertise safety requirements for pools and provide education.
• Report annually on pool inspections
It should be noted that there is no requirement for Council to inspect all backyard pools every three
years.
The attached draft swimming pool inspection program addresses each of these responsibilities and
proposes that Council where resources permit and there is no valid certificate of compliance or
occupation certificate carryout a risk-based inspection program.
According to the NSW Swimming Pool Register, there are approximately 2,500 pools located
within the boundaries of the Lane Cove Local Government Area.
14. COMMUNITY CONSULTATION RESULTS ON THE DRAFT REVISED INVESTMENT POLICY
This report provides consideration of the results following consultation in relation to Council’s
Revised Draft Investment Policy. Council approved the exhibition of the Draft Revised Investment
Policy at its meeting of 21 September 2023 and the public exhibition period closed on 7 November
2023. Five (5) submissions were received during the public exhibition period. It is recommended
Council adopt the Draft Revised Investment Policy.
15. COMMITTEE MEMBER APPOINTMENT - THE AGE-FRIENDLY LANE COVE COMMITTEE
Council previously advertised for members for the Age-Friendly Advisory Committee and received
one (1) application. The Committee is currently experiencing problems obtaining a quorum so
Council resolved, at the August Council meeting, to readvertise for applications. A further three (3)
applications were received. This report presents two applicants to Council for endorsement.
16. COUNCIL POLICIES REVIEW - PART 2
Council’s Policy Register, located on the website, provides a full list of all policies adopted by
Council. To ensure the Register continues to contain useful, relevant and current policies, Council
Officers undertake reviews of all policies during the course of a Council term.
The purpose of this report is for Council to review and consider the re-adoption of the following
policies as part of the ongoing policy review for the Council Term, which will extend throughout the
remainder of this term:
• Council’s Contributions to Common Boundary Fences Policy,
• Enforcement Policy,
• Keeping Animals Policy,
• Trees and Tree Root Damage Claims Policy and
• Street Parties: Traffic and Parking Arrangements Policy,
This is the second report of a series of five reports to Council with policy review recommendations
for adoption.
17. 2023/24 BUDGET - FIRST QUARTER REVIEW
The 2023/24 Budget - First Quarter Review involves a number of variations to both income and
expenditure estimates. Taking into consideration the variations from the First Quarter Budget
Review, the projected 2023/24 overall operating result has been revised to a surplus of $6,385K,
with the operating result before grants and capital contributions forecast to be a surplus of $71K.
Capital expenditure has been increased by $7,408K, funded by transfers from Reserves and
grants.
18. DELIVERY PROGRAM AND OPERATIONAL PLAN - 2023/24 FIRST QUARTER REVIEW
This report outlines the 2023/24 First Quarter progress towards achieving the projects and activities
listed in the adopted 2023/24 Delivery Program and Operational Plan. It is recommended that the
report be received and noted.
19. LANE COVE COUNCIL DRAFT ANNUAL REPORT 2022/23 OFFICER REPORTS FOR INFORMATION
The Local Government Act, 1993 requires all NSW councils to prepare an Annual Report for the
previous reporting period by 30 November each year. Lane Cove Council’s Draft Annual Report for
2022/23 has been produced and this report recommends that Council adopt this document as the
finalised Annual Report and send a copy to the Minister for Local Government as required by the
Local Government Act, 1993.
20. AUDIT, RISK AND IMPROVEMENT COMMITTEE - 2022/23 ANNUAL REPORT
The purpose of this report is to present the Audit, Risk and Improvement Committee Annual Report
for the year ended 30 June 2023. The Annual Report highlights the role, focus and achievements
of the Committee over the past financial year. It is recommended that Council receive and note the
Audit, Risk and Improvement Committee Annual Report for year ended 30 June 2023.
21. COUNCIL SNAPSHOT - OCTOBER 2023
Attached for the information of Councillors is a review of Council’s recent activities. This report
provides a summary of the operations of each division for October 2023 at AT-1.
Included at AT-2 is Council’s Resolution Tracker showing the progress of Council’s resolutions.
QUESTIONS WITH NOTICE
22. QUESTION WITH NOTICE - TOY LIBRARY
23. QUESTION WITH NOTICE - VIVA PIPELINE LICENCE
24. QUESTION WITH NOTICE - SPORT & RECREATION FACILITY - CONTAMINATION
25. QUESTION WITH NOTICE - SEDIMENT CONTROL
MATTERS RECOMMENDED BY THE GENERAL MANAGER TO BE CONSIDERED IN CLOSED COMMITTEE
CONFIDENTIAL ITEMS
26. MAYORAL MINUTE - GENERAL MANAGER'S PERFORMANCE PLAN 2023/24
It is recommended that the Council close so much of the meeting to the public as provided for
under Section 10A(2) (a) of the Local Government Act, 1993, on the grounds that the matter will
involve the discussion of personnel matters concerning a particular individual; it further being
considered that discussion of the matter in open meeting would be, on balance, contrary to
public interest by reason of the foregoing.
I hope you found this information helpful.
Regards,